> For the complete documentation index, see [llms.txt](https://thecontentforge.gitbook.io/thecontentforge-docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://thecontentforge.gitbook.io/thecontentforge-docs/admin-guide/users-and-roles.md). # Managing Users & Roles User and role management lives in **Settings > Team Members**, available only to Admins and the Owner. Your workspace has four roles: **Owner** (created when the workspace is set up - one per workspace), **Admin**, **Editor**, and **Member**. Team Members lets you invite people and set their role. ### Inviting a user 1. Open **Settings > Team Members** 2. Enter the person's email and pick a role - **Member**, **Editor**, or **Admin** 3. Choose **Send Invite** If the email already has a TheContentForge account, they are added to your workspace immediately. If not, they receive an email invitation to create an account and join. > There is no self-request or "approve pending request" flow. Invitations are the only way into a workspace. The Request Access form on the public login page is a lead-capture form that emails our team - it is not connected to existing workspaces. ### Pending invites Invitations that haven't been accepted yet appear in a **Pending Invites** panel with their role and expiry. You can **Cancel** an invite that hasn't been redeemed. ### Changing a user's role 1. Find the user in **Settings > Team Members** 2. Open the role dropdown next to their name 3. Select the new role - it takes effect on their next page load You cannot change the **Owner's** role or your own from this list. ### Removing a user 1. Find the user in **Settings > Team Members** 2. Choose **Remove** - they lose access to your workspace immediately Removed users keep their TheContentForge account but no longer belong to your workspace. You cannot remove the Owner or yourself. ### Support access grants If you report an issue and grant our support team temporary access to your workspace, that grant shows up in a **Support access** panel on this page. You (or the person who granted it) can **Revoke** it at any time. See [Support & Feedback](/thecontentforge-docs/feature-guides/support.md). ### Change your password This page also has a **Change My Password** form, so any team member who reaches it can reset their own password. ### Role guidance * **Member** - anyone who needs to draft content, view performance data, or work from the shared content surfaces * **Editor** - anyone responsible for keeping data fresh or monitoring the Telegram bot logs * **Admin** - the small handful of people who own workspace configuration and access decisions * **Owner** - the workspace creator; has full control and cannot be removed or demoted from Team Members A common shape for a 5–10 person team: 1 Owner, 1–2 Admins, 1–2 Editors, the rest Members. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://thecontentforge.gitbook.io/thecontentforge-docs/admin-guide/users-and-roles.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.